Know where every device is. Always.
Complete IT asset lifecycle management for K-12 schools. From purchase order to disposal — with automatic asset tagging, digital handover signatures and audit-ready reports.
Free tier: up to 200 assets · No credit card · Setup in minutes
The Problem
Spreadsheets weren't built for school assets
Most school IT teams are managing hundreds of devices across multiple campuses with tools that weren't designed for the job.
No single source of truth
IT teams maintain multiple spreadsheets per campus with no version control. Which file is current? Nobody knows.
Handovers on paper
Device hand-overs recorded on paper forms that get lost, aren't searchable, and don't create accountability when devices go missing.
Inspection day panic
Hours spent compiling asset registers before KHDA visits when a structured system could produce the report in seconds.
Probita replaces the spreadsheet chaos with a single live register.
Features
Everything your IT team needs to track, manage and account for every device
Auto-generated asset tags
Structured tags per campus and category. LAP-NGA-001, PRJ-ALM-012. Readable, unique, traceable.
Full lifecycle tracking
Purchase → Assign → Maintenance → Repair → Disposal. Every status change logged with timestamp and actor.
Digital handover signatures
Staff sign acceptance on device handover. PDF certificate generated automatically. No paper forms.
Bulk Excel import
Migrate your existing asset register in minutes. Validate, map columns, import. No data loss.
Consumable alerts
Track printer toner, network cables, batteries. Low-stock notifications before you run out.
Audit-ready export
One-click export to Excel or PDF. KHDA inspection pack includes asset summary and lifecycle history.
How it works
Up and running in under an hour
No installation. No implementation consultant. Just a browser and your existing asset list.
Add or import your assets
Register assets one by one or bulk-import your existing spreadsheet via Excel. Structured asset tags are auto-assigned per campus and category.
Assign to staff or rooms
Start the digital handover process and the staff member signs acceptance. A PDF certificate is generated and stored against the asset record.
Track and report
Live dashboard, full movement history, and a complete audit trail for any inspection. Export the full register in one click.
Free for one campus · Up to 200 assets · No credit card required
Multi-campus view
One register for all your campuses
Whether you run one school or a group of ten, Probita gives your group IT lead a unified live view across every branch — with per-campus filters and site-level reporting for individual principals.
- Unified asset register across all branches
- Per-campus filter for individual IT managers
- Branch-isolated permissions — staff only see their campus
- Group-level summary for IT directors
- KHDA inspection pack generated per campus or group
Get started today
Start managing your school assets the right way
Free for one campus. 14-day Pro trial for multi-campus groups.