Every staff member has read your IT policy. Provably.
Publish IT policies, target them to specific campuses and roles, collect digital acknowledgements and maintain a tamper-proof compliance record — all in one place.
Figures are illustrative scenarios based on typical customer outcomes.
The Problem
How do you prove staff have read your IT policies?
Most schools rely on email, shared drives and verbal confirmation. None of those create an audit trail that stands up to scrutiny.
Email confirmation isn’t proof
Sending an Acceptable Use Policy by email and asking staff to reply doesn’t create a legally compliant audit trail. A reply is not a signature.
Version control nightmare
Which version did staff sign? If you update a policy, do all staff need to re-acknowledge? Without a system, you won’t know — and inspectors will ask.
KHDA needs evidence
Inspectors ask for evidence of IT governance policies and staff compliance. A folder of PDFs and forwarded emails doesn’t cut it.
Probita gives you proof. Not promises.
Features
Everything you need to publish, distribute and prove policy compliance
Policy library
Create, version and manage all your IT policies in one place. Templates for AUP, BYOD, Social Media, CCTV and more.
Targeted distribution
Send policies to specific campuses, departments or roles. Teachers see teaching policies. Technicians see technical ones.
Digital acknowledgement
Staff sign with a typed name or checkbox. Timestamp, IP and device recorded. Legally robust and tamper-proof.
Smart reminders
Automatic reminder emails for staff who haven’t acknowledged. Configurable cadence. Stops nagging those who already signed.
Version control
Every policy update creates a new version. Choose whether existing sign-offs carry over or require re-acknowledgement.
Compliance dashboard
See at a glance which campuses and roles are at 100% — and which need chasing. Exportable for your KHDA inspection pack.
How it works
From policy draft to full compliance in three steps
No training required. If you can fill in a form and click publish, you can run your entire policy programme in Probita.
Create or upload your policy
Start from a template or upload your own document. Set the version number and effective date. Add context notes for staff.
Target and publish
Choose which campuses and roles must acknowledge the policy. Publish with one click — staff are notified immediately.
Track and chase
Live compliance dashboard shows sign-off progress by campus and role. Automated reminders. Full audit trail export for any inspection.
Free tier includes Policy Centre · No credit card required
Audit-ready proof
Digital sign-off that stands up to scrutiny
When inspectors ask for evidence of IT policy compliance, you need more than “we sent an email”.
Probita creates a tamper-proof record of who acknowledged, when and from which device. Every acknowledgement is timestamped and tied to the exact policy version the staff member read.
Full version history means you can show the exact policy text they acknowledged — and prove the date. No ambiguity.
- Typed-name or checkbox sign-off with timestamp
- IP address and device type recorded per acknowledgement
- Per-version audit trail — never overwritten
- Export full compliance report to PDF or Excel
- Automated reminders every N days until acknowledged
Get started today
Stop guessing. Start proving.
Join school IT teams who use Probita to manage, distribute and evidence policy compliance — inspection ready, every term.